If you place larger bulk orders, you may wish to have your shipment forwarded directly to a packaging and bottling manufacturer to do the blending, filling and packaging design for you.

 

 

How to Forward Perfume Oils to a UK Bottling and Packaging Manufacturer

 

When you’ve developed your perfume oil or fragrance concentrate, the next step is to send it to a specialist perfume filling and packaging manufacturer for bottling, crimping, and final assembly. The following guide explains how to prepare your materials, what documents to include, and where to find reputable UK perfume bottlers and packaging partners.

 

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1. Prepare Your Perfume for Fulfilment

Before shipping, confirm whether you are sending:

• A finished perfume blend (already mixed with ethanol or carrier base, ready to fill), or

• A fragrance concentrate (neat oil to be diluted and blended by the filler).

Your bottler must know the exact composition, target strength, and any additives (colourants, stabilisers, UV filters).
Provide the following information in writing:

• Fragrance name and reference code

• Concentration level (e.g., Eau de Parfum 20%, Eau de Toilette 12%)

• Batch number and date of manufacture

• Base composition (ethanol grade, DPG, IPM, etc.)

• Desired fill size (e.g., 30 ml, 50 ml, 100 ml)

• Closure system (crimp pump FEA20, screw collar, rollerball, etc.)

• Packaging materials supplied (bottle, pump, cap, collar, label, carton)

• Any special handling instructions (temperature sensitivity, colour restrictions, etc.)

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2. Include a Technical Pack with Each Shipment

Every perfume filler requires a technical pack to verify quality and compliance. Include an information pack with the following information:

1. Safety Data Sheet (SDS)* for each raw material or finished oil.

2. IFRA Certificate of Conformity* (current amendment).

3. Allergen statement* compliant with UK/EU cosmetic regulations.

4. Certificate of Analysis (CoA)* for the fragrance batch.

5. Filling and blending instructions – specify dilution ratio if the filler is preparing the bulk blend.

6. Packaging drawings/specifications – neck finish, crimp type, bottle volume tolerance, dip tube length.

7. Artwork files for labels, screen print, or cartons (vector PDF format preferred).

8. Lot coding and shelf-life instructions.

Providing these upfront prevents costly delays during the first production run.

*A&O provide the manufacturer data sheets (1, 2, 3, 4) for the oils in their raw format, with each bulk orders, for a fixed fee. 

Some countries require a new tech pack for each final retail product once they're blended and ready. 

We can also provide the filling and blending instructions directly to the manufacturer, per request, with the shipment. 

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3. Packaging and Bottle Preparation

Perfume packaging requires precision and compatibility. Common issues include leaky atomisers, mismatched collars, and poor label adhesion.
Before dispatching your components:

• Verify that bottle neck dimensions match the pump specification (typically FEA15, but also FEA20, or FEA22 although more unusual).

• Send a complete assembled sample of each configuration for the filler’s trial line.

• Confirm dip-tube cut length and crimp torque tolerances.

• Label each carton clearly with SKU, description, and quantity.

If you do not have final bottles, several UK suppliers (see list below) can provide ready-made perfume bottles and atomisers in small or large volumes.

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4. Shipping Your Perfume Oils or Concentrates

If you're shipping your oils yourself, these instructions will help with the process: 

• Container choice: Use sealed aluminium or HDPE jerrycans with tamper-evident closures.

• Secondary protection: Wrap in absorbent material and double-box to prevent leakage.

• Documentation: Attach SDS externally and enclose a detailed packing list inside.

• Courier requirements: Notify your carrier that the goods are perfume oils or ethanol-based liquids; they will ship under limited-quantity or ADR guidelines depending on the flash point.

• Retain samples: Keep a 100 ml retain sample from the same batch for traceability.

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5. When the Manufacturer Receives Your Goods

A professional perfume filler will:

1. Check appearance, odour, and density against your CoA.

2. Perform compatibility trials with bottles, pumps, and caps.

3. Verify fill accuracy and spray function.

4. Label, code, and pack according to your specification.

5. Return signed batch records and retain samples for your Product Information File (PIF).

For best results, start with a pilot run of 100–500 units before committing to full-scale production.

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6. Decoration, Assembly, and Fulfilment

UK fragrance fulfilment houses often provide end-to-end service, including:

• Bottle lacquering, metallisation, and screen printing

• Crimping and pump/cap assembly

• Labelling and cellowrapping

• Gift set assembly

• Cartoning and palletisation

• Warehouse storage and direct-to-consumer dispatch

If you need full fulfilment, choose a partner that can manage both manufacturing and distribution under one roof.

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7. Recommended UK Perfume Filling and Packaging Manufacturers

Full-Service Fragrance Fillers

 

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Perfume Bottle and Packaging Specialists

 

 

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8. Checklist Before You Ship

1. Final SDS, IFRA, allergen, and CoA included

2. Written filling and packaging instructions

3. All components labelled and counted per carton

4. One pre-assembled sample set enclosed

5. Courier documents marked as Perfume Oils – For Contract Filling Only

6. Retain samples stored safely at your end

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Conclusion

Partnering with an experienced UK perfume fulfillment house ensures your fragrance reaches market efficiently and compliantly. Provide complete documentation, ship in secure containers, and maintain clear communication with your filler. The best manufacturers can blend, fill, package, and dispatch your finished perfumes ready for retail — allowing you to focus entirely on branding and sales.